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The government's sustable development website includes Procuring the Futue Chapter 3 called Flexible Framework pdf, which spells out implementing Sustainable Procurement into public organisation. UK public bodies have a responsibility for using their purchasing power to promote more sustainable development.

What is Sustainable Procurement?
"It is about the process of purchasing goods and services that takes into account the social, economic and environmental impact that such purchasing has on people and communities. It is about considering what products are made of, where they have come from, who has made them, how they are transported and how they are eventually disposed of. It may even be about whether the purchase requires to be made at all." (Thanks to East Renfrewshire)

A more fromal definition (SP Task Force) " "Sustainable Procurement is a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis in terms of generating benefits, not only to the procuring organisation, but also to society and the economy, whilst minimising damage to the environment."

Here the Flexible Framework is translated from passive to active and links are made to supporting relevant online materials - both EP@W's and others.

Level 1
Foundation
Level 2
All Staff
Level 3
Practice
Level 4
Managers
Level 5
Directors
People Identify Sustainable procurement champion (Who? How?)

Key procurement staff receive basic training in sustainable procurement principles.

Include Sustainable procurement is as part of key employee induction programme.

(SusTNA?)

Level 1 OCNW Sustainability qualification

All procurement staff receive basic training in sustainable procurement principles.

Key staff receive advanced training on sustainable procurement principles

Link to SF Awareness Prog full version has quiz based on who/what/why of food purchasing - with MM certificate

OCNW level 2

Target refresher training on latest sustainable procurement principles.

USE EA Guide to commodity procurement

Include Performance objectives and appraisal sustainable procurement factors.

TNA?

Develop simple incentive programme.

Include Sustainable procurement in competencies and selection criteria.·  

Include Sustainable procurement is as part of employee induction programme.

Publicise Achievements

use improvements to attract procurement professionals.·  

Establish internal and external awards for achievements

Focus on benefits achieved.

Share Good practice with other organisations.

Policy, Strategy & Communications Agree overarching sustainability objectives (with whom - employee representatives? Use SD Indicators as basis)

Aware of sustainable procurement policy. in place endorsed by CEO
(See example - E Renfrewhsire SP Policy)

Review & Enhance sustainable procurement policy, in particular consider supplier engagement.

Recognise procurement is part of a wider Sustainable Development strategy. See our SD Programme

Communicate with staff, suppliers and key stakeholders.

Augment the sustainable procurement policy to cover risk, process integration, marketing, supplier engagement, measurement and a review process.

See Enviros PPt

Strategy endorsed by CEO

·   Review and enhance the sustainable procurement strategy, in particular recognising the potential of new technologies. (?)

Try to link SD strategy to EMS (link to EP@W's EMS) and overall corporate strategy.

Strategy is: reviewed regularly, externally scrutinised and directly linked to organisations’ EMS (link to EP@W's EMS)

Communincate the Sustainable Procurement strategy recognised by political leaders, widely.

·   A detailed review is undertaken to determine future priorities and a new strategy is produced beyond this framework

Procurement Process Expenditure analysis undertaken

Identify key sustainability impacts - use SD Indicators

Check that key contracts include general sustainability criteria.

Award Contracts on the basis of value-for-money, not lowest price

Recognise / Suggest quick wins for Procurers

Undertake Expenditure analysis

key sustainability risks assessed and used for prioritisation.

·   Sustainability is considered at an early stage in the procurement process of most contracts.

·   Whole-life-cost analysis adopted.

All contracts are assessed for general sustainability risks and management actions identified.

Risks managed throughout all stages of the procurement process.
USE EA Guide to procurement

Targets to improve sustainability are agreed with key suppliers.
Based on SD Indicators

Detailed sustainability risks assessed for high impact contracts.

   Project/contract sustainability governance is in place.

·   A life-cycle approach to cost/impact assessment is applied.

·   Life-cycle analysis has been undertaken for key commodity areas

·   Sustainability Key Performance Indicators agreed with key suppliers.

·   Progress is rewarded or penalised based on performance.

·   Barriers to sustainable procurement have been removed.

·   Best practice shared with other organisations.

Engaging Suppliers Undertake Key suppliers spend analysis

Identify high sustainability impact suppliers

Target Key suppliers for engagement and views on procurement policy sought.

Collect Detailed suppliers spend

Involve Senior manager in General programme of supplier engagement

Suppliers recognise they must continually improve their sustainability profile to keep the clients business.

·   Develop incentives for Two way communications between procurer and supplier.

· Supply chains for key spend areas are mapped.

SET UP online DATABASE for suppliers to complete as per Cooperative Retail with Pesticides

·   Target Key suppliers for intensive development.

·   Put Sustainability audits and supply chain improvement programmes in place.

·   Record Achievements formally.

CEO involved with supplier engagement programme

·

Recognise Suppliers as essential to delivery of organisations’ sustainable procurement strategy.

·   CEO engages with suppliers.

Best practice shared with other/peer organisations

Suppliers recognise they must continually improve thier sustainability profile to keep clients business

Measurements & Results Identifiy Key sustainability impacts of procurement activity

Link to SD Indicators

Appraise detailed sustainability impacts of the procurement activity

Implement Measures to manage high risk impact areas

Refine sustainability measures from general departmental measures to include individual procurers and link to development objectives.

Integrate Measures into a balanced score card approach reflecting both input and output.

·Compare with peer organisations.

Produce Benefit statements

Measures Drive organisational sustainable development strategy direction

Benchmark Progress formally with peer organisations. (compare/ search over 4000 organisations)

Evidence Benefits from sustainable procurement

Make Independent audit reports available in the public domain